#Outlook archive how to#
#Outlook archive archive#
#Outlook archive full#

The Exchange Online Archive is enabled by default for your users. The archive mailbox can only be used by the individual user or shared-mailbox it belongs to. Microsoft has applied a growth limit of 1 GB per day for archiving mailboxes. Note Online Archive mailboxes can’t be used anymore for journaling or bulk archiving methods (like the use of transport rules). Keep in mind that it can take up to 30 days before the additional storage space is added. This will add another 100 GB of storage limit until the archive reaches the limit of 1.5 TB.

#Outlook archive full#

When the only archive is almost full (at 90%) you can increase it with auto-expanding archiving. The online archive is initially limited to 100 GB. Good to know is that the 1.5TB archive limit isn’t the initial archive size. If you need a larger archive for a shared mailbox you will need to assign an E3 or E5 license to the mailbox. Shared and Resource mailboxes also have an Exchange Online Archive mailbox, but these are limited to 50GB. The following plans have access to 50GB of archive space:Īnd the plans below have an Online Archive of 1.5TB: Depending on your license you will have access to either 50GB or 1.5TB of archiving space. The Exchange Online Archive is available with most Office 365 plans. The online archive, for example, can also be accessed from Outlook Online or the Outlook App.

Otherwise, you risk losing data when the user’s device is lost or the hard drive crashes.Īnother problem with PST files is that they can only be accessed from the computer where the PST file is located. The problem with PST files is that you will need to be sure that they are backed up. You can also archive your mail to local PST files. This means that it doesn’t reduce the mailbox size and that email items in the archive are still displayed in the search result. The difference between this folder and the Online Archive is that the Archive folder is part of the primary mailbox of the user. Users can move emails to their archive folder to clean up their inbox or use the Archive button for this. Online Archive vs Archive folderĮvery Outlook mailbox comes with an Archive folder. And it also helps with cleaning up the mailbox, because by default Outlook only searches in the primary mailbox. This will also help with reducing the loading time of Outlook. Data isn’t stored on the user’s computer – saving disk spaceīy archiving email to the In-place archive you can thus free up disk space on the user’s computer.It’s only accessible with an internet connection.This gives the Exchange Online Archive a couple of important characteristics: It’s also refered as In-Place Archive or Exchange Online Archive.Īs the name implies, it’s an online archive mailbox. Note The Outlook Online Archive is named differently throughout the documentation. And how it’s different from the normal archive.

#Outlook archive how to#

What is Outlook Online Archiveīefore we are going to take a look at the requirements and how to use the Online Archive, let’s first take a look at what Outlook Online Archive is exactly. In this article, we are going to take a look at how to enable archive mailboxes, what the requirements are, and how to use them.

Add or Change Exchange Archiving Policies.Using PowerShell to enable Online Archive.